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Instructions to Copy Text from Your
job will be to transcribe text from PDF files and from figures in Office
files so our translators can translate and the DTP artist insert into
appropriate figures or create PDFs in the target
languages. Therefore,
you will receive PDF files and/or Office files to extract text from. ·
Before
you begin your work: In Word go to TOOLS | OPTIONS VIEW and activate (check)
ALL. This will allow you to see formatting marks. Do
NOT skip this step. If you will transcribe text from a few files ·
Download
the file in which you will enter the text right-clicking
here and choosing SAVE AS. ·
Save
the file using the same name of the file from which you will extract the
text, but adding "_TFDTP". For example,
if the original file is named "abc123.pdf" then you must save this
Word file as "abc123_TFDTP.doc". 1
Select
the file in Windows Explorer 2
Press
F2 3
Press
CTRL + C 4
Go
to the Word document you are creating or in which you will paste the file
name 5
Press
CTRL + V to paste the exact name of the file above each table inside the
document for many files, OR, 6
Press
CTRL + V to paste the exact name of the file in the document you are saving
for each file, replacing the extension with "_TFDTP.doc" ·
Repeat
this for as many files you must extract text from. There must be one copy of
the Word file you just downloaded for each file you extract text from. If you will transcribe text from many files (more than 10) ·
If
your project has many files you need to download a different file. Right-click
here and choose save as. In this file you will proceed as
instructed below, but all the text will be entered into this single file.
Make sure you replace "Name of File" with each original file name
from which you extract text from. Copy and paste "Name of File" and
the blue tables as needed in order to add text for new files. ·
Replace
"Name of File" with the actual name of the file you are extracting
text from. 1
Select
the file in Windows Explorer 2
Press
F2 3
Press
CTRL + C 4
Go
to the Word document you are creating or in which you will paste the file
name 5
Press
CTRL + V to paste the exact name of the file above each table ·
Copy
one table below the previous for each file from which you extract text. GENERAL INSTRUCTIONS ·
For
each file you create select TOOLS | OPTIONS | SAVE and uncheck EMBED SMART
TAGS ·
The
source text must be copied in the SOURCE column. ·
There
must not be paragraph marks (¶) inside the cells. Do not enter soft returns
(manual line breaks). ·
You
should enter only ONE SENTENCE in each cell. This is very important. ·
DO
NOT split one sentence in two or more cells. This means you must not enter
part of a sentence in one cell and the rest in another. ·
The
text to be copied is the text that is not directly editable clicking ONCE on
it. For example, there might be some inserted figures or tables that you need
to double-click to edit. The text in these figures or tables needs to be
transcribed. ·
If
possible copy and paste the text from the source file to the Word file. ·
Do
not assume that if you save a PDF file as text all the text will be saved in
the text file. Part of it may not be saved. Therefore, you must compare the
original PDF against the text version you saved. And of course, if there are
images or figures in these PDFs those will not be
saved as text. ·
If
it is not possible to copy and paste (scanned pages, images, etc.) follow a
certain pattern to make sure you don't leave out any text. For example, you
can transcribe text from figures going in a clockwise fashion. ·
After
you transcribe each figure or page go over the figure or page again to make
sure you didn't leave any text out. ·
If
you notice any errors in the original files (spelling, missing text, etc.)
please let us know. ·
Text
from screen captures will not be edited by default, and consequently there is
no need to transcribe it. Feel free to contact us if you
have any doubts. |